Purchasing of supplies and services

Purchasing of supplies and services

Dear Suppliers!

ASTON Group constantly works on procurement business processes improvement and optimization in order to implement ASTON mission and values.

ASTON Procurement team ensures company sustainable development by attracting maximum number of bona fide Suppliers and guarantees corporate business processes transparency. That’s why we expect from our Suppliers equally accountable approach to business.

Procurement dpt. goal – ASTON Group competitive strength increase by more functional procurement activities with the best commercial terms, due to professional and reliable Suppliers involvement with full respect of terms and minimum cost share.

Procurement dpt. strategy - "To be fully integrated into the corporate processes for technical re-equipment and operational supply of ASTON Group".

The fundamental procurement document that regulates the purchasing process of all ASTON companies is the "Procurement Procedure" (dd 23/12/20). This internal document is mandatory for all divisions of ASTON Group in Russia and provides the maximum transparency and objectivity when the tender committee takes decisions. Each purchase case is followed with respect of a Tender sheet.

HEAD OF DIVISION

Galaburdin Andrey Nikolaevich

Phone
+7 (863) 268-93-90,
add. 4207

Head of procurement

STRUCTURE AND DIRECTIONS OF DEPARTMENT ACTIVITIES

Mikhaylov Ilya Aleksandrovich

Phone
+7 (863) 261-85-09,
add. 4232

Head of engineering and technical procurement

Bondarenko Olga Vyacheslavovna

Phone
+7 (863) 261-85-09,
add. 4233

Senior procurement specialist

Category / direction of procurement
Construction and major repair

Ryabukhin Sergey Mikhaylovich

Phone
+7 (863) 261-85-09,
add. 4234

Senior procurement specialist

Category / direction of procurement
Engineering and technical procurement

Korobovas Vladomir Anatolevich

Phone
+7 (863) 261-85-09,
add. 4267

Procurement manager

Category / direction of procurement
Fleet

Karpov Bogdan Amiranovich

Phone
+7 (863) 261-85-09,
add. 4267

Procurement specialist

Category / direction of procurement
Fleet

Ermolova Irina Nikolaevna

Phone
+7 (863) 261-85-09,
add. 4273

Coordinator

Category / direction of procurement
1C Fleet

Kraynov Vladislav Vyacheslavovich

Phone
+7 (863) 261-85-09,
add. 4214

Senior procurement specialist

Category / direction of procurement
Technical support of transport fleet

SHekhovtsova Irina Aleksandrovna

Phone
+7 (863) 261-85-09,
add. 4235

Procurement manager

Category / direction of procurement
Packaging materials

Mikhaylova Ekaterina Sergeevna

Phone
+7 (863) 261-85-09,
add. 4283

Senior procurement specialist

Category / direction of procurement
Agro- and industrial chemistry


Foreign counterparty initial verification obligatory list:
  • The counterparty should fill in the provided questionnaire (KNOW YOUR CLIENT QUESTIONNAIRE (KYC))
  • Foreign state register extract of legal entities (if applicable)
  • Certificate of Registration (Incorporation or equivalent) – with date of issue < 1 month
  • Company Bank details
  • Power of Attorney for the pers. who signs the Contract
  • Company articles of association doc.
Note:
- The list of requested data may be supplemented by ASTON Group
- Provided company data is to be validated with databases (Globas system, state registers etc.)

ASTON Group reserves the right to refuse to Counterparty to deal in case of:

  • The counterparty refuses to provide the required company data
  • The KYC data verification showed that counterparty does not correspond to reality
  • No company's registration data was found in open state sources (registers), or it does not correspond to the provided
       info
  • There are bankruptcy signs or it ceased to exist and was deleted from the state registers
Suppliers qualification criterias for RU legal entities (residents):
Counterparts who meet the following criteria are allowed to participate in Tender procedure:
  • The counterparty's financial indicators meet ASTON Group internal requirements for each separate purchase: Revenue;
       Assets; Arbitration cases; Financial indicators, etc.
  • The counterparty has no outstanding debts (taxes and fees) (https://service.nalog.ru/zd.do)
  • The counterparty is not in the process of bankruptcy, liquidation and has no signs of it
  • The counterparty is listed in the Unified State Register of Legal Entities (https://egrul.nalog.ru/index.html)
  • The company operates > 3 years (if the purchase is > 100 K RUR)
  • The counterparty's OKVED (All Russian Classifier of Economic Activity Types) corresponds to company type of activity,
       within the purchase subject
  • The counterparty holds all the needed Certificates / Licenses / Permits / Accreditations, etc. required for perform special
       work or supply goods and materials
  • The counterparty has the relevant needed experience to carry out work on the specific works
  • The Counterparty is not affiliated with the Customer or other bidders

The Tender Committee, when assigns the Winner, is guided by the criterias listed above, as well as the other impartial factors, depending on the procurement category, for Ex.: Contract terms; goods quality characteristics; guarantee; OPEX; supply chain; DPO; Supplier competence and integrity; risk management; handling complaints, etc.


Purchases are also conducted on the basis of an electronic platform www.bidzaar.com


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